 Scanning
and File Conversion Services
- Are
you swamped in a sea of paper?
- Are
you planning an imaging system, and need to convert
your records to images?
-
Do you currently use microfilm, but would like to
view records on the computer and share them electronically?
-
Do you have the staff resources to devote to a conversion
project?
- Do
you need a low cost method for storing scanned images
that are to be kept permanently, but are referenced
very infrequently?
The
backfile conversion service at the Kentucky Department
for Libraries and Archives has answers to these questions
and solutions to your conversion problems.
Why
should you use the conversion services?
- Economics: The low cost services allow you convert
your records without hiring new employees, leaving
more time to devote to your regular agency duties.
- Quality control: The history of the Department,
and the Micrographics Branch particularly, is one
of quality work. As the agency responsible for archival
and records management this is the highest priority
for the unit.
- Experience - The Micrographics Branch has provided
image management services since 1974, including over
five years creating scanned images.
- Mandate: KDLA has a legislative mandate to regulate
reproduction of government records.
What
conversion services are available?
Managing
records in various formats can require converting records
from paper and microfilm to a digital image or from
paper and digital to microfilm.
This
conversion process includes the following labor intensive
steps:
- Document preparation - Our staff prepares paper
files for scanning much as they have done for microfilm
conversion. Images scanned from microfilm also need
format preparation before they can be used electronically.
- Scanning – The unit has a variety of scanners
that can convert documents, photos, and other records.
KDLA has a high speed Kodak scanner, in addition to
book, film, and wide format scanners.
- Indexing and file transfer - Database files linked
to the images can be constructed and transferred to
the customer via direct link (Filenet systems), CD,
or FTP, according to agency needs and the format of
existing systems.
KDLA has the resources to meet all of your backfile
conversion needs at a very reasonable cost.
If
you have questions about KDLA's scanning and file conversion
services, call Mark Stone at (502) 564-8300, ext.
321 or contact him
by email.
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