General Schedule for Electronic and Related Record
Department of Housing, Buildings and Construction
General Schedule for State Agencies
Local Government General Records Schedule
Department for Mental Health/Mental Retardation
Kentucky Higher Education Student Loan Corporation
The State Archives and Records Commission met June 13, 2002, in the Board Room, Kentucky Department for Libraries and Archives (KDLA).
Members present: Dr. Thomas D. Clark, representing the University of Kentucky; Paul F. Coates, representing Citizens-at-Large; Dr. William J. Morison, representing regional colleges and universities; and Dr. Jack D. Ellis, representing Citizens-at-Large.
Representatives present: Thelma Whiteside, representing Dr. Marlene M. Helm, Secretary, Education, Arts and Humanities Cabinet; Leslie Smith, representing Robert Sherman, Director, Legislative Research Commission; Amye Bensenhaver, representing A. B. Chandler, III, Attorney General; Charles Robb, representing Aldona K. Valicenti, Chief Information Officer, Governor's Office for Technology; Brandon Haynes, representing Joseph E. Lambert, Chief Justice, Supreme Court; Brian Lykins, representing Ed Hatchett, Auditor of Public Accounts; and Geoff Pinkerton, representing Dr. James R. Ramsey, State Budget Director, Governor's Office for Policy and Management.
Members not present or represented: James A. Nelson, Chairman; Cheryl Jones, representing Citizens-at-Large; Lynne Hollingsworth, representing the Kentucky Historical Society; Shelia E. Heflin, representing the Kentucky Library Association; and Dr. Linda E. Johnson, representing Citizens-at-Large.
Public Records Division staff present: Richard N. Belding, Director, Public Records Division; Diana Moses, Manager, State Records Branch; Jerry Carlton, Manager, Local Records Branch; Jim Cundy, Regional Administrator; Lena Jones Turner, Regional Administrator; Gerald Thompson, Regional Administrator; Mark Myers, Resource Management Analyst; Sunnye Smith, Grants and Contracts Specialist; and B. J. Webster, Administrative Secretary.
Guests present: Shirley Botkins and Pam Carter, Jefferson County Public Schools.
Richard Belding presided, in the absence of James A. Nelson, Chair.
Belding called for introductions by those present.
Dr. Clark made a motion to accept the minutes of the previous Commission meeting, seconded by Dr. Morison. The vote by members and representatives present to accept the minutes of the previous Commission meeting was unanimous.
NEW OR REVISED RECORDS RETENTION SCHEDULES
Diana Moses was the records analyst working on this revised schedule. The series being scheduled are 01972, License Application File; 05342, Examination Candidate File - Not Licensed; 05343, Master Examination File; and 05344, Reciprocal Agreement File.
The purpose of licensure boards is to license and regulate the statutorily designated occupations and professions, in order to protect public health, safety and welfare. To accomplish this, boards have two primary areas of responsibility: license and enforcement. The licensure function deals with entry into the profession. In broad terms, the boards determine an individual's initial fitness and competency to practice an occupation or profession. Boards process applications for licensure, check qualifications against statutory requirements, administer licensing examinations and issue and renew licenses. The enforcement function involves tasks designed to assure that licensees continue to practice competently after initial licensure. Specifically, boards administer continuing education requirements, process complaints against practitioners, conduct investigations, hold hearings and take disciplinary actions against incompetent or fraudulent practitioners. Disciplinary sanctions range from reprimands to license revocations.
Moses explained that this was a revision of the previous schedule, which contained only one series, the License Application File. Three additional series have been added, as noted above. Also, the statutes under which the Board operates require that the license file (series 01972) be retained permanently. It has been suggested to the agency that it might want to request that the legislature repeal that particular requirement, given the nature of the record.
Dr. Ellis made a motion to adopt the revised schedule, seconded by Mr. Coates. The vote by members and representatives present to adopt the schedule was unanimous.
General Schedule for Electronic and Related Records
Mark Myers was the electronic records specialist working on this revised schedule.
A general schedule is a class of records retention schedules that governs the retention and disposition of specified records common to several or all public agencies. The General Schedule for Electronic and Related Records covers the records common to agencies with electronic data processing (EDP) systems and once approved, may be used by state and local public agencies. The schedule contains the following sections: General Administration, Systems and Application Development, Computer Operations and Technical Support, User/Office Automation Support, Network/Data Communication Services, and Internet Services.
The schedule was presented to the Commission for its review and comment at both the December 2001 and March 2002 meetings. Belding said that the schedule is a major step forward for the Department and that it is now being presented for approval.
Myers explained that the submission is a revision of the previous General Schedule for Electronic and Related Records, which was approved by the Commission in December 1988. The schedule deals with the administrative records associated with the operation of electronic systems. It does not provide retention and disposition for records produced by the systems. Those would be managed using agency-specific schedules. The General Schedule provides retention and disposition information for records that exist because an agency utilizes electronic systems. Some agencies may use the schedule more than others, depending on the degree of automation present. Myers said that there will need to be training and education for information technology staff and records management staff in the use of the schedule and that that would be key to its implementation.
Myers said that some changes had been made to the schedule since it was last reviewed by the Commission. The suggestions for changes were submitted by the Auditor's Office. Belding said that the General Schedule was one of the first items reviewed by the recently constituted Electronic Records Working Group (ERWG), which had its first meeting in May 2002. (Please refer to Other Business for more information about ERWG.) The schedule was also circulated to the chief information officers in each of the fifteen Executive Branch cabinets and the constitutional offices.
Dr. Clark asked in what format records covered by the schedule would be transferred to the Department. Belding said that it was more accurate and practical to say that the schedule addresses records that are essential to the management of information in the agencies where they are created, and that it would be unlikely that any would be transferred to the Department.
Robb asked whether there had been any comment from agency chief information officers about the proposed schedule. Myers responded that there had not been, but that the schedule would be discussed in more detail with the chief information officers at their next meeting. Robb suggested that staff contact the Records Officer for the Governor's Office for Technology (GOT) to work to establish a plan for implementation of the schedule with that Office before reaching out to other agencies, as it maintains most of the records included in the schedule.
Bensenhaver asked whether the schedule was applicable to local governments, since it is titled General Schedule for State Agencies: Electronic and Related Records. Myers said that it was applicable to local governments and that it was an oversight on his part that the title of the schedule failed to reflect that and that it would be corrected.
Dr. Ellis asked about permanent records that would be covered by the schedule. Myers said that there were some records that might need to be kept long term, but not permanently. The permanent records would be covered by agency-specific schedules and the format in which they would be transferred to the State Archives, if applicable, would have to be determined prior to any transfers.
Morison asked about the issue of migration of electronic information to ensure its longevity and whether the Department planned to make available any guidelines to assist agencies in this area. Myers said that staff, as well ERWG, would be creating various electronic records management guidelines, including those that would address migration of information. Migration/conversion strategies should be part of implementation when systems are designed, just as records management should be part of the overall design of any recordkeeping system. Morison said that it was enormously important that agencies understand that there are guidelines and procedures, or a range of possible procedures, to assist them in the management of electronic information.
A discussion about electronic mail and the difficulties agencies have in its management followed. Belding said that the issue of electronic mail was one of the first items discussed at the initial meeting of the Electronic Records Working Group. The current policy was initially published in 1995. A lot of changes have occurred in the electronic environment since that time that need to be dealt with in an updated e-mail policy statement.
Bensenhaver said that one of the issues that doesn't arise in a paper-based environment but that does in an electronic one is that even though a document may be deleted it can still be retrieved or recovered in some way. Related to open records requests, Bensenhaver said that agencies are confused about what their duty is relative to recovery of e-mail that has been deleted.
Dr. Clark made a motion to adopt the revised schedule, seconded by Dr. Ellis.
The vote by members and representatives present to adopt the schedule was
unanimous.
Department of Housing, Buildings and Construction
Moses was the analyst working on this revised schedule. The schedule covers records in the Plumbing Section; the State Fire Marshal's Office, Hazardous Materials; the Boiler Section; and the Electrical Section. The total number of series is 41. Of the total number, 18 are additions to the schedule. Those series numbers range from 05347 to 05364. Approximately 37 series were deleted because they are no longer created or are covered by the General Schedule for State Agencies. Six series were transferred to the Kentucky Community and Technical College System.
This submission covers the sections above. The balance of the records of the agency will be submitted to the Commission for approval at a later date.
The Department of Housing, Buildings and Construction was created in 1978 to facilitate the administration and enforcement of a uniform state building code. The new department assumed duties and responsibilities previously delegated to several state agencies. A uniform building code was mandated by the 1978 General Assembly, in response to the 1977 tragedy of the Beverly Hills Supper Club fire in Northern Kentucky. Prior to 1978, several building codes were used throughout the Commonwealth.
Dr. Clark made a motion to adopt the revised schedule, seconded by Mr. Coates. The vote by members and representatives present to adopt the schedule was unanimous.
Jerry Carlton presented the schedule, in the absence of Larry Barnett. The total number of series in the schedule is 80, with two of those series being additions. They are L5220, Video/Audio Tapes, and L5221, Video Log. The Commission approved the previous schedule in 1989.
The Office of the Jailer traces it origins to the 1850 Constitution, which required each county to elect a jailer. Section 105 of the present Constitution permits the legislature to consolidate the office of the jailer and sheriff in any or all counties, provided the sheriff's office is retained and the sheriff assumes the jailer's duties. Kentucky's constitutional provisions related to the jailer are unique. No other state constitution refers to jailers. In most states, the sheriff performs the duties which, in Kentucky, are assigned to the jailer.
The jailer's recordkeeping responsibilities largely evolve from his powers and duties: keeping the jail; transporting prisoners; preparing the budget; as well as responsibility for county property, jail canteen, work release, educational release, and community service-related work.
Carlton said that the primary change to the schedule was the reduction in retention of inmate files from permanent to ten years. The video/audio tapes represent the recording of inmate activity at various times during incarceration.
Mr. Coates made a motion to adopt the revised schedule, seconded by Dr.
Ellis. The vote by members and representatives present to adopt the schedule was
unanimous.
Moses was the records analyst working on this new schedule. The series being scheduled is 05328, Administrative Hearing Files.
The Mine Safety Review Commission was created during the 2001 session of the General Assembly. It was created as an independent agency, attached to the Public Protection and Regulation Cabinet. The Commission conducts hearings and issues orders regarding a licensee, coal operation, or other person involved in the mining of coal, in accordance with KRS 351.194. It also makes recommendations to the Department of Mines and Minerals that it believes appropriate upon its review, consideration and analysis of:
This schedule was first submitted for consideration in March but, due to
several questions raised at the Advisory Committee meeting, was withdrawn for
consideration by the Commission until additional information could be obtained.
Because of the number of questions raised at that meeting, staff felt it would
be helpful to invite Ann Sheadel, Director, Administrative Hearings Division,
Office of the Attorney General, to attend the June meeting of the Advisory
Committee to answer questions the members might have about administrative
hearing files and the five-year retention period being proposed. Ms. Sheadel has
extensive knowledge of and experience with records of this kind. The
administrative hearing files of that division are retained for five years, as
well.
Based on the information provided by Sheadel, the Advisory Committee voted
unanimously to recommend the schedule to the Commission for its consideration.
Moses explained that the two records that have long term value resulting from a
hearing are the recommended order, which the hearing officer issues to the
agency head, and the final order, which the agency head issues. The final order
of the agency stands, unless there is an appeal to Circuit Court. If there is an
appeal, the court record is also retained permanently.
Dr. Morison made
a motion to adopt the new schedule, seconded by Dr. Clark. The vote by members
and representatives present to adopt the schedule was unanimous.
General Schedule for State Agencies - Fiscal Records
Myers was the specialist working on this schedule change. The series being added to the schedule are F0083, Management Administrative Reporting System (MARS) Original Source Documentation File, and F0085, Management Administrative Reporting System (MARS) Supporting Documentation File.
Myers explained that this was the first attempt to schedule records associated with MARS, which is the uniform accounting system now used by state agencies. Series F0083 documents records that originate outside of MARS, such as receipts and invoices that come from a third party and that are not retained electronically. This series has a proposed retention period of eight years. The eight years is based on the period of time such records were retained under the former accounting system, STARS, or the Statewide Tracking and Reporting System. Series F0085 represents internal administrative records that the agencies are producing, through printing various screens, etc., that are documented in MARS. These records are being scheduled with a retention period of three years. Since the records are duplicates of records contained in MARS, three years is a sufficient retention period.
In response to a question from Belding, Moses said that there had already been transfers of MARS records to the State Records Center by a couple of agencies and that the amount of cubic feet transferred has been high. Moses attributed some of this to reluctance on the part of agencies to totally trust the system, since it has just been in place for two fiscal years. The material being transferred often represents duplicates of information already in the system.
Lykins asked if staff believed the amount of material being retained by agencies would be reduced as they become more comfortable with the system. Myers said that in conversations with the Department's fiscal staff, many of the screens being printed in hard copy can't be replicated in MARS. All the information entered into MARS can be retrieved but not in the same organization, which is why specific screens are being printed and retained.
Dr. Ellis made a motion to adopt the schedule change, seconded by Dr. Morison. The vote by members and representatives present to adopt the change was unanimous.
Department of Insurance - State Risk and Insurance Services
Moses was the records analyst working on this schedule change. The series being added to the schedule is 05341, Fire and Tornado Underwriting File. The series documents the Department's underwriting of changes made in coverage under the state's Fire and Tornado insurance self-insured fund.
The Bureau of Insurance was established in the Office of the Auditor of Public Accounts in 1870. The Auditor appointed the Insurance Commissioner. The Department of Insurance became a separate administrative department in 1934 and the Governor appointed the Commissioner. In 1936, the Department became a division of the Department of Business Regulation. It became a department again when the Division of Insurance was removed from the Department of Business Regulation, in 1950.
The duties of the department include: administering Kentucky's insurance laws, regulating the conduct of insurance business, licensing agents and other company representatives, administering insurance taxes, operating the State Fire and Tornado Insurance Fund, licensing insurance adjusters, enforcing the insurance code, promulgating regulations, and periodically examining all insurance companies doing business in Kentucky, to determine their solvency.
The Division of State Risk and Insurance Services administers the State Fire and Tornado Insurance Fund and the Mine Subsidence Insurance Fund, and provides assistance in the procurement of insurance for state agencies.
Mr. Coates made a motion to adopt the schedule change, seconded by Dr. Clark. The vote by members and representatives present to adopt the change was unanimous.
Local Government General Records Schedule - Public Safety - 911 Centers
Carlton presented the schedule, in Larry Barnett's absence. The series being added to the schedule are L5223, Dispatch Recordings; L5224, Dispatch Cards; L5225, Daily Logs; L5226, Error Log; and L5227, Informational Recordings. The schedule was developed through a cooperative effort with the City of Frankfort and Monroe County emergency services.
911 Service has existed for approximately 25 years. A nationally recognized number system was established, in order for the public to have emergency assistance as quickly as possible. Nearly all Kentucky communities have access to the emergency system.
Dr. Clark made a motion to adopt the schedule change, seconded by Mr. Coates.
The vote by members and representatives present to adopt the change was
unanimous.
Department for Mental Health/Mental Retardation - Division of Mental Retardation
Moses was the records analyst working on this schedule change. The series being added to the schedule is 05339, Remittance Advice File, IMPACT Plus Program. The series is used to advise providers that charges for services are pending, approved or denied.
The Department for Mental Health/Mental Retardation Services, Cabinet for Health Services, develops and administers programs for the prevention of mental illness, mental retardation and chemical dependence. It also develops and administers an array of services and support for the treatment, habilitation and rehabilitation of persons who have a mental illness or emotional disability, who have mental retardation, or who are chemically dependent.
The Division of Mental Retardation provides training and technical assistance to providers and administers contracts with providers for provision of services to individuals with mental retardation and other developmental disabilities. It consults with provider agencies and communities to meet support needs of individuals and monitors agencies for compliance with standards and individual outcomes. It is responsible for a comprehensive client support system.
Mr. Coates made a motion to adopt the schedule change, seconded by Dr. Ellis. The vote by members and representatives present to adopt the change was unanimous.
The next two schedules were considered as a group.
Revenue Cabinet - Department of Property Valuation
Moses was the records analyst working on this schedule change. The series being added to the schedule is 05337, County Tax Rate Certification File. The series documents the compilation of rates for property subject to taxation for state purposes and in the county, city, school or other taxing district or jurisdictions in which there is a taxable situs. Information from the series is used to create the Kentucky Property Rates publication, which is a permanent record and which is routinely received by the Department.
The Revenue Cabinet is the chief revenue collection agency for Kentucky State government. As such, it is responsible for administration of all General Fund taxes, major Road Fund taxes, and the assessment and collection of 44 separate state taxes. The Cabinet's duties include equalization of tax assessments, assessment of public utilities and public service corporations, and enforcement of revenue and tax laws. It is comprised of the Office of General Counsel, the Department of Property Valuation, the Department of Tax Administration, and the Department of Administrative Services.
For motion, please see below.
Revenue Cabinet - Department of Tax Administration
Moses was the records analyst working on this schedule change. The series being changed is 03306, Cigarette Tax Audit File, from three years to seven. The series documents the action taken when the Cabinet's field division personnel review the records of taxpayers who buy or sell tobacco products, for compliance with laws and regulations relating to the assessment of taxes on the products.
Dr. Clark made a motion to adopt the schedule changes for the Revenue
Cabinet, seconded by Dr. Ellis. The vote by members and representatives present
to adopt the changes was unanimous.
County Sheriff - Administrative Records
Jim Cundy was the regional administrator working on this schedule change. The series being added to the schedule is L5222, Inmate Extradition File. The series documents the extradition of inmates from Kentucky to other states. The series came to the attention of staff through the Kenton County Sheriff's Office.
The Office of the Sheriff traces it origins to a period predating the Norman Conquest in 1066. In England, the Crown appointed sheriffs. America's colonists brought the office with them and made it a county one. In the counties where towns and townships were not strong, especially in the South, it became the most powerful and influential county office. Except for the 51-year period between 1799 and 1850, under Kentucky's second Constitution, it has been an elective office. Since the 1985 general election, a Kentucky sheriff can succeed himself in office. The duties of the office include law enforcement, tax collection and investment of idle funds, election duties, service to the courts, and property custodian.
Dr. Clark made a motion to adopt the schedule change, seconded by Dr. Morison. The vote by members and representatives present to adopt the change was unanimous.
Department of State Police - Records Section
Moses was the records analyst working on this schedule change. The series being added to the schedule is 05340, Collision Report Analysis for Safer Highways (CRASH) System. The series being closed are 03462, KARS (Kentucky Accident Reporting System) Summary of Motor Vehicle Traffic Accidents; 03463, KARS Agency Accident Summary; 03464, KARS Summary of Interstate Accidents; 03465, KARS Summary of Parkway Accidents; and 03466, KARS Special Studies.
The Department of State Police was formed on July 1, 1948, when legislation was signed giving its officers full police powers, both traffic and criminal. All offices, facilities, equipment, duties, powers and funds of the State Highway Patrol were transferred to the Department. In 1956, the Department was abolished and it became the Division of Kentucky State Police in the Department of Public Safety. Since 1973, it has been a part of the Justice Cabinet. It is the duty of the Commissioner and each officer to detect and prevent crime, apprehend criminals, maintain law and order, collect, classify and maintain information useful for the detection of crime and the identification, apprehension and conviction of criminals, and enforce the criminal as well as the motor vehicle and traffic laws of the state. It must also provide security of state facilities located in Frankfort, highway enforcement, and water safety enforcement.
CRASH is a project sponsored by the Department to capture and report data concerning traffic accidents that occur within Kentucky. Extracts of the information are forwarded to the Federal Highway and Safety Administration and the Kentucky Transportation Research Center. The two publications that result from the statistical analysis of the information by the Research Center are transferred to the State Archives as permanent records. The publications are Traffic Accident Facts and Analysis of Traffic Accident Data in Kentucky.
Dr. Ellis made a motion to adopt the schedule change, seconded by Dr. Clark. The vote by members and representatives present to adopt the change was unanimous.
Kentucky Higher Education Student Loan Corporation - Debt Recovery
Moses was the records analyst working on this schedule change. The series being added to the schedule is 05338, Closed/Paid School Legal Account File. The series documents the legal actions taken by the agency to recover outstanding student school accounts referred to it by individual client agencies, such as Kentucky's universities.
The Corporation was created in 1978 and is governed by a board of directors. Its statutory powers include the making, purchasing, or selling of insured student loans; procurement of insurance in respect to all student loans; and making agreements with any federal or state agency, person, corporation, association, or entity to accomplish its statutory purposes.
Dr. Ellis made a motion to adopt the schedule change, seconded by Mr. Coates.
The vote by members and representatives present to adopt the change was
unanimous.
After a brief break, Belding moved to the last two items on the agenda, Other Business and the review of local records grants.
Belding informed the Commission members that the Department currently has 27 vacancies. Because of the status of the state budget (one has not as yet been enacted), Belding said the Department was not in a position to move ahead with confidence in the filling of the vacancies.
Carlton then announced that Gerald Thompson, regional administrator, Local Records Branch, serving the West region, was retiring, effective August 1st. Thompson has been with the Local Records Program since January 1985. Lena Jones Turner, regional administrator, formerly serving the South region, and now the East region, will be resigning her position, effective July 5th. Turner, who has been in the Local Records Program for 12 years, is leaving her position to be at home with her two children.
Dr. Clark made a motion that resolutions of thanks and appreciation be drafted on behalf of the Commission to be given to Turner and Thompson, seconded by Dr. Ellis. The vote by members and representatives present in support of the drafting of the resolutions was unanimous.
Dr. Clark complimented Turner and Thompson on their work over the years. Belding echoed Clark's comments and said that their contributions would be missed. Belding said that vacancies can be filled, but the organization can't easily replace the aggregate knowledge that individuals acquire through their work.
The next item of business was an update on the creation of the Electronic Records Working Group (ERWG). Belding said that ERWG was a joint body that involves staff from the Governor's Office for Technology and the Department, as well as staff from the Office of the Attorney General and the Office of the Auditor of Public Accounts. The group has had an initial meeting, with a second meeting scheduled for later in the month of June. Meetings have been scheduled for the next six months. The creation of the group provides a forum for discussion of electronic records issues and the development of related policies and procedures.
Belding said that staff had learned during the past week that the Capital Planning Advisory Board had asked to have its July 10th meeting at the Department. As part of the meeting, the Board asked to have a presentation on the Department's capital construction needs and a tour of the facility. Belding said this is a very special opportunity that the Department wants to use to its best advantage, as capital construction requests for a building addition to the Coffee Tree facility have been submitted every biennium for several years.
Belding distributed copies of For The Record, which is a newsletter published cooperatively between the Friends of Kentucky Public Archives, Inc., and the Department. The newsletter is published quarterly. Paul Coates, who is a member of the Commission, serves as President of the Friends organization. Belding expressed his appreciation to Coates for the work he has done, both as a member of the Commission and the Friends group.
Belding said that the Friends had played a very important role in helping legislators understand, back in 1984, why the creation of a local records program was so critical to the State and so critical to the health of the State's historical records. The Friends also serve as a fiscal agent for grants from outside bodies to purchase needed equipment that the Department could not otherwise have purchased. The purchases include microfilm reader/printers and a security system for the Archives Research Room. The Friends has also played a very important role in the Department's public outreach activities in trying to help people better understand what public archives are about, why archival records are important to citizens, and why the State Archives, as a facility, is important. The Archives Institute, which takes place annually in July, and the Archives Symposium, also a yearly event held in November, are ways in which the organization has reached a wider audience. The Clark Endowment Fund, named for Dr. Clark, which supports the Department's graduate assistantships and internships, has been a fantastic program of service that the Friends has provided to the Department, since the inception of the group in the late 1980s.
Belding informed the Commission members that the State Records Center has expanded its capacity at the adjunct facility, located on the grounds of the Buffalo Trace Distillery, by another 10,000 square feet. The leased space now totals 68,000 square feet. A request for additional shelving also has been initiated to expand the storage capacity of the facility by 5,640 cubic feet, which will put the total capacity of the centers to over 150,000 cubic feet.
Belding said that the deployment of the Document Management Digitization System (DMDS) had been proceeding slowly, because several different players are involved. The area that will house DMDS staff and equipment is currently occupied by Library staff, who is slated to move to the first floor of the Department, once the space has been renovated to meet their needs. The timetable for the startup of DMDS has been moved to late summer.
The last item was an update by Belding on the State Historical Advisory
Board. The Board is in the process of finalizing its strategic plan. The Board's
next meeting will be in late September, when it will complete the next to final
draft of goals and objectives, and the action steps needed to implement
them.
Belding then turned the meeting over to Carlton for a presentation
of the local records grants under consideration. Carlton said the grants
represented the balance of funds available this fiscal year, $71,929. Of the
eleven applications submitted, eight were approved by Local Records staff.
Dr. Clark made a motion to recommend approval of the grants presented for
consideration, as a group, to Commissioner Nelson, seconded by Dr. Ellis.
Brandon Haynes, representing the Chief Justice, Supreme Court, asked that the
minutes reflect that he abstained from voting because he had formerly served on
an advisory board to the Newport Independent Board of Education. The vote by the
members and representatives present, with the exception of Mr. Haynes, to
recommend approval of the grants was unanimous.
Belding adjourned the
meeting at 11:40 a.m.
Page last revised on September 17, 2002
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