Kentucky Library Trustees Association
Bylaws

Article I. Name
The name of this organization shall be the Kentucky Library Trustees Association.

1. Promote excellence in public library services through the dissemination of information to trustees.
2. Promote sound principles of library management by local boards.
3. Advocate for citizen support of public libraries.
4. Influence legislation on behalf of public libraries.
5. Provide continuing education for library trustees.
6. Cooperate with and advise the Kentucky Department for Libraries and Archives (KDLA), library associations, and other organizations concerned with the promotion of library services.

Article VII. Dues
Section. A.
Annual dues for KLTA are determined by the Board of Directors of the KLA and are approved by the KLA membership.
Section. B.
Membership is for one year from the anniversary date that dues are paid. Payment of dues entitles the individual to membership in both KLA and KLTA (Section) and to receive all Association publications.
Section. C.
Members whose dues are not received by the end of the membership year shall be dropped automatically.
Section. D.
Members whose local library board terms expire during their membership year may have their remaining membership time transferred to their replacements on the local library board of trustees.

Article VIII. Board of Directors
Section. A.
The Board of Directors shall consist of twelve (12) persons. To be eligible, an individual must be a member of the Kentucky Library Trustees Association and be a current member of a local library board or have been a current member no longer than six (6) months previously. The twelve members shall each represent one of the twelve regions listed below.
Section. B.
The regions officially recognized by the KLTA are:

• Barren River: Allen, Barren, Butler, Edmonson, Hart Logan, Metcalfe, Monroe, Simpson, Warren
• Bluegrass: Boyle, Clark, Estill, Fayette, Garrard, Jessamine, Lincoln, Madison, Mercer, Powell, Woodford
• Buffalo Trace/Gateway: Bath, Bracken, Fleming, Lewis, Mason, Menifee, Montgomery, Morgan, Robertson, Rowan
• Cumberland Valley: Bell, Clay, Harlan, Jackson, Knox, Laurel, Rockcastle, Whitley
• Fivco/Big Sandy: Boyd, Elliott, Floyd, Greenup, Johnson, Lawrence, Magoffin, Martin, Pike
• Green River/Pennyrile: Christian, Daviess, Hancock, Henderson, Hopkins, Muhlenberg, Ohio, Todd, Union, Webster
• Kentuckiana: Anderson, Carroll, Franklin, Henry, Jefferson, Oldham, Owen, Shelby, Trimble
• Kentucky River: Breathitt, Knott, Lee, Leslie, Letcher, Owsley, Perry, Wolfe,
• Lake Cumberland: Adair, Casey, Clinton, Cumberland, Green, McCreary, Pulaski, Russell, Taylor, Wayne
• Lincoln Trail: Breckinridge, Bullitt, Grayson, Hardin, LaRue, Marion, Meade, Nelson, Spencer, Washington
• Northern: Boone, Bourbon, Campbell, Gallatin, Grant, Harrison, Kenton, Nicholas, Pendleton, Scott
• Purchase/Pennyrile: Ballard, Caldwell, Carlisle, Crittenden, Fulton, Graves, Hickman, Livingston, Lyon, Marshall, McCracken, Trigg

1. Regional Representatives: When a regional vacancy occurs, the President will send a letter of notification of the vacancy to the appropriate Kentucky Department for Libraries and Archives [KDLA] Regional Office. The Regional Consultant will solicit a new regional representative among current library board members who has demonstrated a commitment to the provision of library service. The regional representative shall have indicated a commitment to attend KLTA meetings on a regular basis.
2. Unfilled Vacancies: If a region does not provide for filling a vacancy within a 6 month period, a representative for that region will be appointed by the Executive Committee, with approval of the Board of Directors, from the general membership.

Section. D.
Alternates may serve and vote in the absence of the Director. As such, the alternate is encouraged to attend all Board meetings.

1. President
   1. Preside at all Association meetings
   2. Understand and maintain an overview of all Association activities.
   3. Ensure the Board of Directors fulfills its responsibilities for the governance of the Association.
   4. Create an agenda in concert with the secretary and KDLA liaison based on minutes of previous KLTA Board meeting and upcoming events.
   5. Serve as a voting member of the Board of Directors.
   6. Call special meetings of the Board of Directors, with the approval of general officers or by a simple majority of the Board of Directors.
   7. Annually appoint association representatives to KLA standing committees with the approval of the Board of Directors.
   8. Represent the Association at KLA Board meetings. In the event that the KLTA President can not attend KLA board meetings, the Vice-President or the Board member designated by the President may attend as a voting member.
   9. Keep the KLA president informed of any official meetings or change of meetings of the Association.
   10. Submit an annual report to the President of KLA by the end of the calendar year.
   11. Establish necessary committees, with the approval of the Executive Committee, and appoint committee members.
   12. Confer with KLTA Board of Directors and KDLA liaison, who represents KLTA in conference planning, about topics and speakers for conference.
   13. Maintain KLTA Board membership directory.
   14. Consult with KLTA Secretary about notices of meetings and mailings of minutes to Board members.
   15. Consult with KLTA Treasurer about finances and investments.
   16. Serve as Executive Committee member.
2. Vice-President
   1. Performs all duties of the President in his/her absence.
   2. Serve as voting member of the Board of Directors.
   3. Serve as Executive Committee member.
3. Secretary
   1. Distribute the minutes from previous meetings.
   2. Keep an accurate record of all proceedings of Association meetings.
   3. Retain all Association records and transfer records to his/her successor.
   4. Notify the Board members of all meetings.
   5. Consult with KLTA President about notices of meetings and mailings of minutes to Board members.
   6. Serve as a voting member of the Board of Directors.
   7. Serve as Executive Committee member.
4. Treasurer (may require bonding)
   1. Ensure the Association’s financial obligations are met.
   2. Ensure all financial dealings are accounted for.
   3. Receive all funds of the Association.
   4. Disburse funds as directed by the Board.
   5. Submit a full report of all receipts and transactions at each Board meeting and general business meeting.
   6. File financial report with the Executive Secretary of KLA within 15 days of the end of each quarter.
   7. Prepare a proposed budget with the assistance of the budget committee, which is appointed by the President and approved by the Board.
   8. Consult with KLTA President about finances and investments.
   9. Serve as a voting member of the board of Directors.
   10. Serve as Executive Committee member.

Article XVIII. Amendments
The Board of Directors may amend these Bylaws with a simple majority vote. A copy of the proposed amendments must be presented to the Board of Directors at least two weeks prior to the vote.